VILLAGE OF EXETER MINUTES OCTOBER 10, 2023 The regular meeting of the Exeter Village Board was convened in open and public session on Tuesday October 10, 2023 at 7:00 pm at the Exeter Village Office. Notice of the meeting was given by posting 10 days prior at the Exeter Village Office, Post Office, and Generations Bank. Chairperson Alan Michl called the meeting to order. Board members present upon roll call were: Alan Michl, Justin Harre, Jim Anderson, Bob Mueller and Kim Gloystein. Clerk Becky Erdkamp recorded the minutes. Chairperson Michl noted that a copy of the Nebraska Open Meetings Act is available in the Village Office for public inspection and review. Visitors present included: Brenda Motis, Leesa Bartu and Scott Pulverenti. Minutes from the previous meeting were reviewed and approved without correction. An accounts payable listing was presented for approval. Anderson moved and Harre seconded the motion to approve invoices as presented. All present voted aye. Approved invoices as follows: Ameritas Life Insurance Corp $869.78; Anderson, Jim 97.88; Bi-Versal Services, LLC 154.00; Biblionix 800.00; Black Hills Energy 252.51; Business World Products 230.51; Capital One 1,462.65; Dan’s Construction Inc 20,000.00; EFTPS 3,239.89; Eakes Office Solutions 101.40; Ekeler Repair 76.24; Erdkamp, Rebecca 131.84; Exeter Lumber LLC 86.82; Generations Bank 21,608.72; HBE LLP 4,950.00; Hometown Leasing 125.49; JEO Consulting Group Inc 4,975.00; Kopchos Sanitation Inc 90.00; Leesa Bartu Designs 240.00; Markowski, Cindy 328.15; Mason, Matt 1,270.00; Michl, Alan 83.30; Mueller, John 300.00; Municipal Emergency Services 1,756.78 ; NMC Exchange 2,158.17; NE Department of Revenue 364.89; NE Library Commission 500.00; NE Public Health Env Lab 15.00; One Call Concepts 19.16; Perennial Public Power District 3,808.69; Power Manager 6,403.56; Salaries 12,333.68; Salyer, Terry 503.46; Sargent Drilling 10,762.40; Seward County Independent 105.71; Williams, Diane 1,610.00; Windstream 440.40; Total Invoices $102,256.08. Brenda Motis of Fillmore County Senior Services provided an update on the Senior Center. The Senior Center celebrated its 25th Anniversary this year. They had a float in the Exeter Days parade. They held a fundraiser for new carpet which raised $2,388.00. The new carpet was installed in the past week. They are currently applying for grants to help with the purchase of new furniture. An AED has been installed in the building. Members are enjoying poetry and water painting classes provided by Nebraska Arts Council grants received by the Exeter Public Library. Members will be helping with Trunk or Treat. The number of members eating the weekly meal has increased since Sweetwater has been preparing the meals. Scott Pulverenti of Diode Technologies presented an estimate for replacing the security camera system and Sonos box for the radio system. The estimate for the Sonos box is $613.32 and to replace nine cameras and update the system is $6,756.00. Board members questioned the clarity of the new system. Harre moved and Anderson seconded the motion to approve the estimates as presented. All present voted aye. The board reviewed the Nebraska Board of Public Roads Classifications and Standards annual certification of compliance. Mueller moved and Gloystein seconded the motion to approve the Annual Certification of Program Compliance. Voting aye: Anderson, Michl, Mueller, Gloystein and Harre. No nays. Motion carried. Michl introduced Resolution 23-04 the Signing of the Municipal Annual Certification of Program Compliance required for an annual certification of program compliance to the Nebraska Board of Public Roads Classifications and standards. Mueller moved and Gloystein seconded the motion to approve Resolution 23-04. All present voted aye. Water tower logo designs prepared by Viking Industrial Painting were reviewed. Anderson moved and Harre seconded the motion to approve Option 2 with the base and roof painted Monterrey Tile, the tank section painted white with 6’8” lettering. All present voted aye. Board members reviewed the Notice to Proceed and Agreement Between Owner and Contractor for Construction Contract prepared by JEO Consulting Group for the Highway Six water main project. Michl moved and Anderson seconded the motion to approve both items. All present voted aye. Board members reviewed the HBE CPAs & Consultants Engagement to Audit letter. It was noted that the estimate for the 2022-2023 fiscal year audit is $17,200.00. Harre moved and Gloystein seconded the motion to approve the engagement letter. All present voted aye. No Marshal’s Report was presented. John Mueller presented the Maintenance Report. Potholes have been filled on Main Street and Union Avenue. Water meters continue to be replaced. Work continues on the batting cage at the ballfield. The property at 209 East Maplewood has been cleaned up. The house has been burned, metal framing hauled to the landfill, trees removed, and garage emptied. The pool painting estimate from Torrey Construction, Inc out of Wamego, Kansas was reviewed. The estimate for sandblasting, painting and caulking is $29,400.00. The entire pool has not been painted since it opened in 2009. Mueller moved and Harre seconded the motion to approve the estimate from Torrey Construction Inc. All present voted aye. Becky Erdkamp presented the Clerk’s Report. Sales tax receipts for July were $20,198.62. Keno receipts for August were $262.38. Erdkamp presented an expense sheet for the property at 209 East Maplewood. To date the village has invested $18,108.32. Final expenses from the landfill and attorney are still expected. This amount does not include any village staff time put in for the property. The next meeting will be held on Tuesday, November 7th at 7:00 pm. The meeting adjourned at 8:00 pm. Becky S. Erdkamp Village Clerk/Treasurer FS — November 01, 2023 ZNEZ
