VILLAGE OF EXETER MINUTES MARCH 5, 2024 The regular meeting of the Exeter Village Board was convened in open and public session on Tuesday March 5, 2024 at 7:00 pm at the Exeter Village Office. Notice of the meeting was given by posting 10 days prior at the Exeter Village Office, Post Office, and Generations Bank. Chairperson Alan Michl called the meeting to order. Board members present upon roll call were: Alan Michl, Justin Harre, Jim Anderson, Bob Mueller and Kim Gloystein. Clerk Becky Erdkamp recorded the minutes. Chairperson Michl noted that a copy of the Nebraska Open Meetings Act is available in the Village Office for public inspection and review. Visitors present included: Kory Kahlandt, Eric Johnson and Rhonda Stokebrand. Minutes from the previous meeting were reviewed and approved without correction. An accounts payable listing was presented for approval. Anderson moved and Mueller seconded the motion to approve invoices as presented. All present voted aye. Approved invoices as follows: Ameritas Life Insurance Corp $921.75; Beaver Hardware 221.36; Black Hills Energy 1,171.99; Business World Products 47.95; Capital One 7,605.14 ; Dan’s Construction, Inc. 96,130.67; EFTPS 2,980.08; Erdkamp, Rebecca 225.59; Exeter Lumber LLC 63.75; Generations Insurance Group 1,610.32; Greg’s Market 87.12; HBE LLP 6,484.14; Hometown Leasing 125.49; Kopchos Sanitation Inc 108.50; Marriott Hotels 448.00; Mueller, John 150.00; NE Dept of Revenue 358.24; NE Generator Service LLC 6,494.90; NE Public Health Env Lab 15.00; Perennial Public Power District 3,372.88; Right On Site LLC 80.00; Salaries 11,358.12; Seward County Independent 113.18; Taylor Lawn Sprinklers, LLC 66.75; The Friend Sentinel 35.00; The Offroad Company 23,631.00; Van Kirk Bros. Contracting 120,888.00; Windstream 472.45; Total Invoices $285,267.35. Kory Kahlandt of Generations Insurance Group reviewed the annual insurance renewal with the board. Changes include: Property deductibles will be $5,000 and $10,000 Wind & Hail per building versus occurrence, roof valuation will now be actual cash value if older than 15 years, fire dept equipment deductible increases from $250 to $500, and auto-comprehensive deductible increased to $1,000. Changes are necessary due to company wide poor results of the last 7 years. The annual premium for the year ending in 2025 is $67,161.00 which is an 8.4% increase over last year. Harre moved and Gloystein seconded the motion to approve the annual insurance renewal for $67,161.00. All present voted aye. Kahlandt will continue to get quotes from other companies that insure municipalities. A final debt service schedule for the 2024 GO Water Bonds was reviewed. The funds have been wired to Generations Bank and deposited into the village general account. Ten and fifteen year Amortization Schedules for the Fire Department building were reviewed by the board. Mueller moved and Anderson seconded the motion to approve the ten year schedule for the $300,000 fire department building project. All present voted aye. Eighteen applications for pool staff were reviewed for the manager and lifeguard positions. Harre moved and Michl seconded the motion to approve all applicants on the condition they pass all certification classes prior to the beginning of the pool season. All present voted aye. Discussion was held on pool staff wages and reimbursement for certification classes. The minimum wage for Nebraska was increased to $12.00 per hour on January 1, 2024. In the past returning staff have received a $.25 increase for each year of service. Mueller moved and Gloystein seconded the motion to pay beginning lifeguards $12.00 per hour, increase returning lifeguards and managers by $1.50 per hour, reimburse certification classes with a presented receipt if they are primarily working for the Exeter pool and give an additional $.25 for any of the 3 senior guards that complete the Pool Operator’s Course. All present voted aye. Discussion was held on Lot 113-114 in Gilbert’s First Addition that are owned by the Village. Total costs associated with the purchase and clean up of the lot are $18,394.57. This amount does not include hours spent by village staff on paperwork or clean up. Anderson moved and Mueller seconded the motion to place the lot up for sale for $20,000.00 with the condition that if a house is constructed within 18 months of the purchase the buyer will receive half of the purchase price back. All present voted aye. Eric Johnson of Fillmore County Development Corporation presented an update on the owner occupied housing rehabilitation grant that the county now has. Twenty eight applications have been received throughout the county. He also noted that the banquet went well and attendees enjoyed the speaker. Nuisance properties were discussed. The building inspector will be contacted to begin proceedings. An update was presented on Delinquent Tax properties within the village. The Spring Clean Up Dumpster date has been set for May 4, 2024 from 8:00 am until 2:00 pm. One application was received for the Janitor position. The board tabled the item and instructed Erdkamp to leave the position posted until the April meeting. Michl provided an update on the Fillmore County Communications Project. A letter from the Post Prom Committee asking for donations was reviewed. Discussion was held on donating to the Exeter Milligan Scholarship also. A plant for the former village clerk, Lana Kimble, has been purchased for her family as a memorial for her 24 years of service to the community. Harre moved and Mueller seconded the motion to donate $100.00 to post prom, $1,000.00 to the scholarship committee and pay for the memorial plant from Keno Community Betterment Funds. All present voted aye. Alan Michl presented the Marshal’s Report. There is damage to the concrete pads at the Gun Club from the clean up of the train derailment. An estimate to repair or replace will be submitted. John Mueller presented the Maintenance Report. The pool has been sandblasted and is ready to be painted. The new Polaris UTV was picked up in Columbus. There is an extended five year warranty for $1,384.00 that can be purchased at any time during the first year. Discussion was held on putting the old UTV up for sale. Harre moved and Mueller seconded the motion to advertise the old Polaris for sealed bids. All present voted aye. Becky Erdkamp presented the Clerk’s Report. Sales tax receipts for December were $18,941.40. Keno receipts for January were $345.72. Erdkamp will be attending Clerk’s School in Columbus March 20 – 22. The next meeting will be held on Tuesday, April 9th at 7:00 pm. The meeting adjourned at 8:20 pm. Becky S. Erdkamp Village Clerk FS — March 20, 2024 ZNEZ
