VILLAGE OF EXETER MINUTES SEPTEMBER 12, 2023 The Special Hearing to Set the Tax Request, Budget Hearing, One & Six Year Road Hearing and regular meeting of the Exeter Village Board was convened in open and public session on Tuesday, September 12, 2023 at 7:00 pm at the Exeter Village Office. Notice of the meeting was given by posting 10 days prior at the Exeter Village Office, Post Office and Generations Bank and by publishing in the Friend Sentinel on August 30, 2023 and September 6, 2023. Chairperson Alan Michl called the meeting to order. Board Members present upon roll call were: Alan Michl, Jim Anderson, Justin Harre, Bob Mueller and Kim Gloystein. Clerk Becky Erdkamp recorded the minutes. Chairperson Michl noted that a copy of the Nebraska Open Meeting Act is available in the Village Office for public inspection and review. Visitors present included: Brandon VanderMey and Rhonda Stokebrand. Michl opened the Special Hearing to Set the Tax Request at 7:00 pm. Three options for analysis of levy proposals were reviewed for the 2023-2024 fiscal year. Comparisons were made to 2021-2022 and 2022-2023 tax requests. Each option showed tax requests for general fund and bond issue. Option No. 1: Same tax request and bond levy as 2022-2023. Option No. 2: Same general levy with 3.5% allowable increase and bond levy. Option No. 3: Splits the difference between #1 and #2. The amounts for Option No. 2 were previously published as required in the Friend Sentinel on September 6, 2023. Discussion was held by the board members. No public comment was received. Anderson moved and Harre seconded the motion to close the Special Hearing to Set Tax Request. All present voted aye. Michl opened the Budget Hearing at 7:10 pm. Notice of the Budget Hearing was published in the Friend Sentinel on September 6, 2023. Michl made a presentation outlining the key provisions of the proposed budget statement, including but not limited to a comparison of the prior year’s budget. Three copies were available to the public. The 2023 valuation increase provided by Fillmore County was $2,911,520.00 compared to $3,367,285.00 for 2022. Clerk Erdkamp noted that estimated water main repairs, water tower repairs, pool painting, fire hall addition and increases to minimum wages have been noted during budget preparation with HBE CPAs and Consultants. The board also discussed the additional 1% increase in restricted funds authority listed on page 9 of the budget document. No public comment was received. Michl moved and Mueller seconded the motion to close the Budget Hearing at 7:20 pm. All present voted aye. Michl opened the One & Six Year Road Plan Hearing for fiscal year 2023-2024. Discussion was held. The One Year Plan is for general maintenance of the roads and repairs to South Depot by Farmers Cooperative. The Six Year Plan is to consider additional paving and other projects. Discussion was held on the continued deterioration of South Depot. Engineering plans are in place for South Depot. Board members questioned whether the street would make it until 2024. No public comments were received. Harre moved and Mueller seconded the motion to close the One & Six Year Road Hearing at 7:25 pm. All present voted aye. Michl opened the regular board meeting at 7:30 pm. Minutes from the previous meeting were reviewed and approved without correction. An accounts payable listing was presented for approval. Mueller moved and Anderson seconded the motion to approve invoices as presented. All present voted aye. Approved invoices as follows: Ameritas Life Insurance Corp $853.40; Aqua-Chem, Inc 574.25; Beaver Hardware 107.78; Black Hills Energy 248.69; Capital One 1,408.81; EFTPS 3,593.01; Erdkamp, Rebecca 216.19; Exeter Lumber, LLC 73.32; Farmers Cooperative 263.65; Fillmore County Clerk 22.00; Fillmore County Zoning 25.00; Generations Insurance Group 2,728.00; Greg’s Market 170.80; Holiday Inn 699.80; Hometown Leasing 118.64; Kopchos Sanitation Inc 202.00; League of NE Municipalities 1,160.00; League of NE Municipalities 395.00; Leesa Bartu Designs 240.00; Midwest Laboratories Inc 95.55; Mueller, John 150.00; NE Department of Revenue 380.10; NE Department of Revenue 25.00; NE Municipal Clerk’s Association 50.00; NE Public Health Env Lab 635.00; Nebraska Signal 82.26; Nick’s Farm Store 50.98; Perennial Public Power 4,259.49; Pulliam Plumbing Inc 90.00; Salaries 15,339.95; Sargent Drilling 165.00; Schutt Electric Inc 1,360.39; Seward County Independent 196.65; Southeast Community College 120.00; Sudrla, Pat 12.42; Turfwerks 144.42; Village of Fairmont 1,701.32; Windstream 433.15; Total Invoices $38,392.02. Michl introduced Resolution 23-02 to set the Property Tax Request as published. The 2023-2024 property tax requested from the General Fund is $187,293.40 and from the Bond Fund is 218,868.00. Harre moved and Gloystein seconded the motion to approve Resolution 23-02. All present voted aye. Michl entertained a motion to approve the additional 1% increase in the restricted funds authority listed on page 9 of the budget document. Anderson moved and Mueller seconded the motion to approve the additional 1% in the restricted funds authority. All present voted aye. Michl entertained a motion to pass the 2023-2024 Budget as proposed in the Budget Hearing. Harre moved and Gloystein seconded the motion to approve the 2023-2024 Budget. All present voted aye. Michl introduced Resolution 23-03 to approve the One & Six Year Road Plan. Mueller moved and Anderson seconded the motion to approve Resolution 23-03. All present voted aye. Michl reviewed the bids received for the Highway 6 Water Main Replacement Project. Both bids have been reviewed by JEO Consulting Group. Bid tabulation sheets were provided. Bauer Infrastructure, LLC of Martell submitted a bid of $148,740.99. Van Kirk Bros. Contracting of Sutton submitted a bid of $133,729.00. JEO Consulting Group recommends Van Kirk Bros. Contracting for the project. After a brief discussion Mueller moved and Gloystein seconded the motion to award Van Kirk Bros. Contracting the job. All present voted aye. Discussion was held on the Materials Testing Agreement of GSI Engineering for the Highway 6 Water Main Replacement Project. The estimated cost for project testing is $1,737.85. Mueller moved and Anderson seconded the motion to approve the agreement with GSI Engineering. Voting aye: Mueller, Anderson, Harre, and Gloystein. Voting nay: Michl. Motion carried. Brandon VanderMey of Viking Industrial Painting reviewed the cost proposals for painting and repairing the water tower. The total cost of the project is estimated at $214,725.00 if paid in full. A three year payment plan of $72,759.00 per year was also reviewed. Harre moved and Anderson seconded to accept the proposal to be paid in full. All present voted aye. Options for logo designs were also reviewed. Suggested revisions by the board were noted by VanderMey. New designs will be forwarded to the Village prior to painting. Amortization schedules prepared by Brad Slaughter of First National Capital Markets for 10, 15 and 20 year funding on a $220,000.00 bond of the water tower projects were reviewed. Costs will not be finalized until the project begins. Michl moved and Harre seconded the motion to go with a 10 year bond for the project. All present voted aye. A proposal from Diode Technologies to repair the radio system and security cameras was reviewed. The estimate to replace nine cameras and the Sonos port was $6,565.54. Questions regarding the type of cameras and the need for replacement were discussed. A representative from Diode will be asked to appear at a future meeting to answer questions. No action was taken on the agenda item. An estimate of $27,575.00 from Miller Painting & Decoration, Inc to sandblast and paint the walls and floor of the pool was reviewed. An additional estimate of $12.00 per foot to cut out and replace any bad caulk that is found after sandblasting was noted. The agenda item was tabled until the October meeting. Michl moved and Mueller seconded the motion to go into executive session at 7:50 pm to discuss personnel evaluations. All present voted aye. Mueller moved and Anderson seconded the motion to come out of executive session at 8:10 pm. All present voted aye. Michl moved and Mueller seconded the motion to increase wages for John Mueller and Becky Erdkamp by 5% and library staff and part-time maintenance staff by $1.00 per hour each. All present voted aye. No Marshal’s Report was presented. John Mueller presented the Maintenance Report. He will be meeting with Andrew Wilshusen of JEO in the morning to review fiber optic plans for Erdkamp Motors. The UTV needs repaired. The well house behind the fire hall has been removed. The well is being capped. The burning of the trailer house at 209 East Maplewood is scheduled for September 16th. Repairs have been made at the lift station. Work continues on top of the batting cage. Becky Erdkamp presented the Clerk’s Report. Sales tax receipts for June were $12,149.90. Keno receipts for July were $256.63. The next meeting will be held on Tuesday, October 10th at 7:00 pm. The meeting adjourned at 8:30 pm. Becky S. Erdkamp Village Clerk/Treasurer FS — September 27, 2023 ZNEZ
