FRIEND CITY COUNCIL MINUTES-REGULAR MEETING November 1, 2022 Mayor Knoke called the regular meeting of the City Council to order at 7:00 p.m. at the City Hall. Advanced notice of the meeting was given by publication in The Sentinel, the appointed method for giving advanced notice. All proceedings shown were taken while the meeting was open to the attendance of the public. Mayor Judith Knoke presided, and City Clerk John R. Schwab recorded the proceedings. The following Councilmembers were present: Kristen Milton, David Sladek, Shane Stutzman & Jeremy Collier. A quorum being present, and the meeting duly convened, the following proceedings were had and done. Mayor Knoke led the meeting in reciting the Pledge of Allegiance. As required by the Nebraska Open Meetings Act, Mayor Knoke announced that a copy of the Nebraska Open Meetings Act has been posted on the south door of the City Hall meeting room for all in attendance to review. Motion by Collier, seconded by Stutzman to approve the minutes from the October 4th meeting. On roll call voting aye Milton, Sladek, Stutzman, and Collier. Nays none. Motion by Stutzman, seconded by Milton to approve the October Treasurer report. On roll call voting aye Sladek, Collier, Milton, and Stutzman. Nays none. Motion by Collier, seconded by Sladek to approve the Hospital financial reports. On roll call voting aye Sladek, Stutzman, Milton, and Collier. Nays none. Motion by Sladek, seconded by Collier to approve the claims and payroll. On roll call voting aye Stutzman, Milton, Collier, and Sladek. Nays none. The claims approved were as follows: October Payroll, 24787.57; Ameritas, 4486.28; EFTPS, 77606.04; NE Dept of Rev SWH, 1225.00; ACE Industrial Supply, su 589.40; Baker & Taylor Books, su 152.23; Barco Municipal Products, su 861.66; Bartels Body Shop, se 3327.04; Black Hills Energy, fe 322.31; Blu Cross Blue Shield, fe 7130.37; Center Point Large Print, su 93.48; Jacob & Johnathan Clouse, fe 850.00; Core & Main LP, su 789.53; Diode Communications, fe 46.45; Fransyl Equipment Co, se 1069.75; GPM, se 412.00; Gale, su 47.23; Hometown Leasing, fe 90.75; Hydraulic Equipment Service, se 543.41; John Sutton, su 54.00; KBK Creative Designs, su 112.00; Keller’s IT Solutions, su 800.74; Kirkham Michael, fe 1250.00; LifeGuard MD, Inc, su 314.00; Rosemarie Markus, fe 50.00; Mastiff Systems, fe 20.00; Modern Marketing, su 724.08; NE Public Health Enviorn Lab, fe 60.00; Nancy Corman-Vossler, re 36.34; Norris Public Power Dist, fe 46.00; Diane Odoski, re 226.33; Kelly Paulsen, re 48.96; Personnel Concepts, fe 232.10; Principal Mutal Life Ins, fe 1580.93; Sargent Drilling, se 41270.36; Schindler Elevator Corp, se 184.92; Marvin Slepicka, fe 2000.00; SENDD, fe 1861.00; Depository Trust, fe 107448.75; Pioneer Woman Magazine, su 24.00; US Cellular, fe 547.47; Visa, su 2920.27; Volzke Corp, se 268.10; Total Claims Approved: 216510.85 Mayor Knoke introduced and read Resolution 22-07 amending Resolution 22-06: RESOLUTION 22-07 JOINT RESOLUTION BETWEEN NORRIS PUBLIC POWER DISTRICT AND CITY OF FRIEND THIS RESOLUTION This Resolution made by and between NORRIS PUBLIC POWER DISTRICT, a political subdivision of the State of Nebraska, (“NORRIS”) and CITY OF FRIEND, NEBRASKA, (“CITY”). RECITALS WHEREAS, NORRIS is organized and authorized to own and operate an electric distribution system, together with all required distribution and transmission lines necessary to provide electrical energy to its customers; and WHEREAS, the CITY is organized and authorized to own and operate an electric distribution system, together with all required distribution lines necessary to provide electrical energy to its customers; and WHEREAS, the customers of the CITY are located adjacent to the NORRIS service territory; and WHEREAS, the CITY has examined its methods of doing business and determined that an Electric System Lease Agreement with NORRIS will best serve the interests of the customers and rate payers; and NOW, THEREFORE, BE IT RESOLVED, in mutual consideration that the CITY and NORRIS agree to approve an Electric System Lease Agreement with an effective date of January 1, 2023; and RESOLVED FURTHER, that the Wholesale Power Agreement effective January 1, 2016, between the CITY and NEBRASKA PUBLIC POWER DISTRICT be assigned to NORRIS effective January 1, 2023; and RESOLVED FURTHER, that the Subtransmission Service Agreement effective January 1, 2002, between the CITY and NORRIS be terminated effective January 1, 2023. Motion by Collier, seconded by Milton to approve resolution 22-07. On roll call voting aye Stutzman, Sladek, Collier, and Milton. Nays none. Mayor Knoke introduced and read Resolution 22-08: RESOLUTION 22-08 Signing of the Year-end Certification of the Street Superintendent 2022 Whereas: State of Nebraska Statutes, sections 39-2302, and 39-251 through 39-2515 details the requirements that must be met in order for a municipality to qualify for an annual Incentive Payment; and Whereas: The State of Nebraska Department of Transportation (NDOT) requires that each incorporated municipality must annually certify (by December 31st of each year) the appointment(s) of the City Street Superintendent’s to the NDOT using the Year-End Certification of the City Street Superintendent form; and Whereas: The NDOT requires that each certification shall also include a copy of the documentation of the city street superintendent’s appointment, i.e., meeting minutes; showing the appointment of the City Street Superintendent by their name as it appears on their License (if applicable), their License Number (if applicable), and Class of License (if applicable), and type of appointment, i.e., employed, contract (consultant, or interlocal agreement with another incorporated municipality and/or county), and the beginning date of the appointment; and Whereas: The NDOT also requires that such Year-End Certification of Street Superintendent form shall be signed by the Mayor or Village Board Chairperson and shall include a copy a resolution of the governing body authorizing the signing of the Year-End Certification of City Street Superintendent form by the Mayor or Village Board Chairperson. Be it resolved that the Mayor of Friend is hereby authorized to sign the attached Year-End Certification of City Street Superintendent Completed form(s) Motion by Stutzman, seconded by Sladek to approve Resolution 22-08. On roll call voting aye Collier, Milton, Sladek, and Stutzman. Nays none. Rex Viola was present to discuss options for his property at 238 Maple St. No action taken. Tracy Beggren with Zito Media present information on the plans to remove cable and install fiber optic cable. The question was do they need a permit or does this fall under the existing easement contract? As this is a replacement of existing service no permit is needed. No action taken. Mayor Knoke presented her recommendation to hire Heather Varney as the Deputy City Clerk, as part time flexible hours, with no benefits. Motion by Collier, seconded by Stutzman to approve the Mayors’ recommendation. On roll call voting aye Milton, Sladek, Stutzman, and Collier. Nays none. Mayor Knoke reported on the Friend Community Healthcare Systems. Building Inspector – No report Fire Department – No report Police Report – Chief Shawn Gray reported on the results of the 4th and Walnut speed data analysis. It was recommended that no changes were needed to the traffic control. Billy Baugh Public Works Supervisor gave his report No further business to come before the City Council, motion was made by Collier, seconded by Sladek, to adjourn the meeting. On roll call voting aye Stutzman, Milton, Sladek, and Collier. Nays none. Meeting adjourned at 7:43 p.m. Judith K. Knoke, Mayor ATTEST John R. Schwab, City Clerk I, the undersigned, City Clerk of the City of Friend, Nebraska, hereby certify that the foregoing is a true and correct copy of proceedings had and done by the Council on November 1, 2022; that all of the subjects included in the foregoing proceedings were contained in the agenda for the meeting, kept continually current and readily available for public inspection at the office of the Clerk; that such subjects were contained in said agenda for at least twenty-four hours prior to said meeting; that at least one copy of all reproducible material discussed at the meeting was available at the meeting for examination and copying by members of the public; that the said minutes from which the foregoing proceedings have been extracted and were in written form and available for public inspection within ten working days; that all news media requesting notification concerning meeting of said body were provided advance notification of the time and place of said meeting and the subjects to be discussed at said meeting. John R. Schwab, City Clerk FS — November 16, 2022 ZNEZ
